THE

CONSTITUTION

AND

BYLAWS

OF THE

 

HARRINGTON FIRE COMPANY, INC

 

 

 

 

 

 

TABLE OF CONTENTS

 

CONSTITUTION

ARTICLE 1                            TITLE
ARTICLE 2                            PURPOSE
ARTICLE 3                            OFFICERS

ARTICLE 4                            MEMBERSHIP

ARTICLE 5                            MEETINGS

ARTICLE 6                            ORDER OF BUSINESS

ARTICLE 7                            CHANGES TO THE CONSTITUTION

 

BYLAWS
ARTICLE 1                            DUTIES OF THE PRESIDENT

ARTICLE 2                            DUTIES OF THE VICE PRESIDENT

ARTICLE 3                            DUTIES OF THE BOARD OF DIRECTORS

ARTICLE 4                            DUTIES OF THE RECORDING SECRETARY

ARTICLE 5                            DUTIES OF THE ASSISTANT RECORDING SECRETARY

ARTICLE 6                            DUTIES OF THE TREASURER

ARTICLE 7                            DUTIES OF THE ASSISTANT TREASURER

ARTICLE 8                            DUTIES OF THE FINANCIAL SECRETARY

ARTICLE 9                            DUTIES OF THE BINGO CHAIRMAN

ARTICLE 10                          DUTIES OF THE BINGO FINANCIAL SECRETARY

ARTICLE 11                          DUTIES OF THE HALL CHAIRMAN

ARTICLE 12                          DUTIES OF THE CHAPLAIN

ARITCLE 13                          DUTIES OF THE SARGEANT AT ARMS

ARTICLE 14                          DUTIES OF THE PARLIAMENTARIAN

ARTICLE 15                          DUTIES OF THE FIRE CHIEF

ARTICLE 16                          DUTIES OF THE DEPUTY AND ASSISTANT CHIEFS

ARTICLE 17                          DUTIES OF THE PAST CHIEFS

ARTICLE 18                          DUTIES OF THE TRAINING OFFICER

ARTICLE 19                          DUTIES OF THE SAFETY OFFICER

ARTICLE 20                          DUTIES OF THE PUBLIC INFORMATION OFFICER

ARTICLE 21                          DUTIES OF THE CHIEF ENGINEER

ARTICLE 22                          DUTIES OF THE ASSISTANT ENGINEERS

ARTICLE 23                          DUTIES OF THE FIRE POLICE

ARTICLE 24                          DUTIES OF THE CAPTAINS

ARTICLE 25                          DUTIES OF THE FIRE RECORDER

ARTICLE 26                          DUTIES OF THE AMBULANCE CAPTAIN

ARTICLE 27                          DUTIES OF THE AMBULANCE LIEUTENANTS

ARTICLE 28                          DUTIES OF THE AMBULANCE FINANCIAL SECRETARY

ARTICLE 29                          DUTIES OF THE AMBULANCE TRAINING OFFICER

ARTICLE 30                          DUTIES OF THE AMBULANCE SUPPLY OFFICER

ARTICLE 31                          DUTIES OF THE INFECTION CONTROL OFFICER

ARTICLE 32                          DUTIES OF THE PRIVACY OFFICER

ARTICLE 33                          SUPERVISOR OF PAID EMPLOYEES

ARTICLE 34                          MEMBERSHIP

ARTICLE 35                          ELECTION OF MEMBERS

ARTICLE 36                          ELECTION OF OFFICERS

ARTICLE 37                          VOTING

ARTICLE 38                          DISCIPLINE

ARTICLE 39                          REMOVAL OF MEMBERS

ARTICLE 40                          REMOVAL OF AN OFFICER

ARTICLE 41                          FUNDS OF THE CORPORATION

ARTICLE 42                          COMPANY ISSUED MATERIAL

ARTICLE 43                          DEATH OF A MEMBER

ARTICLE 44                          POINT SYSTEM

ARTICLE 45                          PENSION PROGRAM

ARTICLE 46                          CHANGES TO THE BYLAWS

 

 

 

 

CONSTITUTION

 

 

 

ARTICLE 1 – TITLE

 

SECTION 1.     This organization shall be known by name and title as: THE HARRINGTON FIRE COMPANY, INC.

 

 

ARTICLE 2 – PURPOSE

 

SECTION 1.     The purpose of the Harrington Fire Company, Inc. shall be to protect and safeguard the lives and properties of all persons in and around the Harrington vicinity from any and all hazards.

 

 

ARTICLE 3 – OFFICERS

 

SECTION 1.     The elected administrative officers of the Harrington Fire Company, Inc. shall be President, Vice President, Recording Secretary, Assistant Recording Secretary, Financial Secretary, Treasurer, Assistant Treasurer, Bingo Chairman, Bingo Financial Secretary, Hall Chairman, Supervisor of Paid Employees and Nine (9) Directors-At-Large.  Directors-At-Large will be elected to three year staggered terms, normally electing three per year.  Mid-term replacement directors will be elected to complete the remaining term.  Directors-At-Large may not concurrently hold the office of President, Vice-President, Recording Secretary, Treasurer, Fire Chief or Ambulance Captain.

 

SECTION 2.     The elected fire officers of the Harrington Fire Company, Inc. shall be the Fire Chief and the Fire Recorder.  The appointed fire officers shall be the Deputy Chief, First and Second Assistant Chief, Chief Engineer, Two Assistant Engineers, Safety Officer, Public Information Officer, Training Officer, Fire Prevention Officer, up to Four Fire Captains and up to Six Fire Policemen.

 

SECTION 3.     The elected ambulance officers of the Harrington Fire Company, Inc. shall be Ambulance Captain and Ambulance Financial Secretary.  The appointed ambulance officers may be up to Three Lieutenant, Training Officer, Supply Officer, Infection Control Officer and Privacy Officer.

 

SECTION 4.     To serve as an elected or appointed officer of the Harrington Fire Company, the member must have attended a minimum of six (6) of the preceding twelve (12) meetings.

 

 


 

ARTICLE 4 – MEMBERSHIP

 

SECTION 1.     The members of the Harrington Fire Company, Inc. shall be Active, Associate, Lifetime, Honorary Lifetime, Junior, Probationary, Member Emeritus and Ladies Auxiliary.

 

SECTION 2.     Each member’s duties and privileges shall be specified by the By-Laws.

 

 

ARTICLE 5 – MEETINGS

 

SECTION 1.     The regular meeting of the Harrington Fire Company, Inc. shall be held on the first Monday of each month unless otherwise scheduled at a previous meeting.

 

SECTION 2.     A special meeting may be called by the President or by request to the President in writing signed by three members with that written request being part of record.

 

SECTION 3.     All members shall be notified at least three days in advance in writing and/or public posting unless announced at a regular or special meeting. 

 

SECTION 4.     Members may receive attendance credit for meetings when member’s employment makes him/her unable to attend by completing a Work Verification Form.  No more than 3 Work Verification Forms may be used for attendance credit per year. The year shall be from December 1 of following year to November 30 of the current year.  The form must be turned into the Financial Secretary within 7 days of the meeting the member missed. 

 

SECTION 5.   TO TRANSACT BUSINESS OF THE HARRINGTON FIRE COMPANY, INC. A QUORUM OF TEN VOTING MEMBERS SHALL BE PRESENT.

 

 

ARTICLE 6 – ORDER OF BUSINESS

 

SECTION 1.     The following shall be the order of business for all regular meetings.

 

1.                  Call to Order

2.                  Minutes of Previous Meeting

3.                  Minutes of Special Meeting

4.                  President’s Report

5.                  Director’s Report

6.                  Treasurer’s Report

7.                  Financial Secretary’s Report and Roll Call

8.                  Bingo Financial Secretary’s Report

9.                  Ambulance Financial Secretary’s Report

10.              Fire Recorder’s Report

11.              Fire Chief’s Report

12.              Ambulance Captain’s Report

13.              Bingo Chairman’s Report

14.              Hall Chairman’s Report

15.              Committee Reports

16.              Settlement of Accounts

17.              Reading of Correspondence

18.              Deferred Business

19.              Election of New Members

20.              Installation of Officers

21.              New Business

22.              Nomination of Officers

23.              Election of Officers

24.              Good of the Association

25.              Adjournment

 

 

ARTICLE 7 – CHANGES TO THE CONSTITUTION

 

SECTION 1.     No Article or Section of the Constitution of the Harrington Fire Company, Inc. may be changed unless such change has passed two readings at two separate corporate meetings.  The proposed change must pass the second reading by 2/3 majority to be accepted.  The meetings may be regular or special and a special meeting may be called specifically for a reading of the proposed change.

 

SECTION 2.     No Article or Section of the Constitution of the Harrington Fire Company, Inc. may be suspended.

 


 

BYLAWS

 

 

ARTICLE 1 – DUTIES OF THE PRESIDENT

 

SECTION 1.     It shall be the duty of the President to call all regular and special meetings of this corporation; to preside at all meetings; to preserve order; to decide all points of order that may arise, subject to an appeal of his/her decision to the members of the corporation, but, on such an appeal a majority vote of all members present shall be necessary to reverse his/her decision.

 

SECTION 2.     The President may call special meetings of the corporation when he/she deems the interest of the corporation demand it or when requested to do so in writing by three members.

 

SECTION 3.     The President shall immediately after his/her installation appoint a Chaplain, Parliamentarian, Sergeant-At-Arms, Pension Officer and all committees necessary for a fluent operation of the corporation.  The President shall be an ex-officio member of all committees.

 

SECTION 4.     The President shall sign all orders on the Treasurer.

 

 

ARTICLE 2 – DUTIES OF THE VICE PRESIDENT

 

SECTION 1.     It shall be the duty of the Vice President to render the President such assistance as may require and in the absence of the President to discharge all the duties of that office.

 

SECTION 2.     The Vice President shall be responsible for distribution and retrieval of keys to the building. 

 

SECTION 3.     The Vice President shall oversee the minimum requirements to be obtained by Probationary Members in the time stated in the Bylaws of the corporation.  It is the responsibility of the Vice President to report the progress of Probationary Members periodically to the Board of Directors. 

 

 

ARTICLE 3 – DUTIES OF THE BOARD OF DIRECTORS

 

SECTION 1.     The Board of Directors shall consist of the President, Vice President, Recording Secretary, Treasurer, Fire Chief, Ambulance Captain, and nine (9) members elected at-large.

 

SECTION 2.     The Board of Directors shall, immediately after their installation, organize by electing from their body a Chairperson, Vice Chairperson, and a Secretary, each of who shall serve one year.

SECTION 3.     The Chairperson shall appoint a House Committee, responsible for the company’s building, grounds and supplies.  A Personnel Committee, responsible for investigating new membership applications and other company personnel matters, including oversight of membership and points interpretation.  A Financial Committee, responsible for the company’s fiscal management; and any other committee deemed necessary for the operation of the company.  The Chairperson shall be an ex-officio member for each committee.

 

SECTION 4.     It shall be the duty of the Vice-Chairperson to render the Chairperson such assistance as may be required and in the absence of the Chairperson to discharge all duties of that position.

 

SECTION 5.     It shall be the duty of the Secretary of the Board of Directors to keep a record of all proceedings of all meetings of the Board.

 

SECTION 6.     The Board shall meet at least once a month.  Eight (8) members of the Board shall constitute a quorum.

 

SECTION 7.     The Board shall have full charge of the property of the corporation.  They shall make all contracts for the rental, repairs, changes and alterations to the property of the corporation.

 

SECTION 8.  The Board shall approve an expenditure up to $50,000 without company approval with the exception of those specific and emergency purchases authorized in these Bylaws.  The company must approve an expenditure over $50,000. 

 

SECTION 9.     The Board shall be responsible for obtaining sufficient insurance to protect the corporation.

 

SECTION 10.    The Board shall make such rules and regulations of conduct on company property and at functions, as they deem necessary.

 

SECTION 11.    The Board shall provide the corporation with a reading or copy of the minutes of all meetings.

 

 

ARTICLE 4 – DUTIES OF THE RECORDING SECRETARY

 

SECTION 1.      It shall be the duty of the Recording Secretary to keep a thorough, accurate, and current record of the proceedings of all meetings of the corporation and to preserve the books, documents and records of the corporation, and to maintain the corporate seal.

 

SECTION 2.      The Recording Secretary shall notify the members of all special meetings at least three days in advance, in writing or by public notice, unless called by the President at a regular or special meeting.

 

SECTION 3.      The Recording Secretary shall conduct all correspondence of the corporation.

 

 

ARTICLE 5 – DUTIES OF THE ASSISTANT RECORDING SECRETARY

 

SECTION 1.      It shall be the duty of the Assistant Recording Secretary to render the Recording Secretary such assistance as may require and in the absence of the Recording Secretary to discharge all the duties of that office.

 

SECTION 2.      The Assistant Recording Secretary shall maintain a record of earned points for each member.  A monthly report as well as a year to date report shall be posted at the firehouse.  The reports shall be broken down in areas consistent with the point system.  It is the responsibility of committee chairpersons and officers involved with the point system to provide the Assistant Recording Secretary with the appropriate information for him/her to calculate points.  

 

 

ARTICLE 6 – DUTIES OF THE TREASURER

 

SECTION 1.      The Treasurer shall record all deposits and expenditures of the corporation and maintain an active file for the calendar year retaining all invoices and records for seven (7) years.

 

SECTION 2.      The Treasurer shall sign all obligations of the corporation countersigned by the President before the same shall be valid.

 

SECTION 3.      The Treasurer shall be prepared to submit his/her accounts for inspection at any time upon the demand of the corporation, the Chairperson of the Board, or the President.

 

SECTION 4.      The Treasurer shall prepare and submit a monthly report and an annual report at the following regular meeting of the corporation.  A written copy of the reports shall be submitted to the Recording Secretary.

 

SECTION 5.      The Treasurer shall have all books of the corporation audited by an accredited auditor approved by the corporation.

 

SECTION 6.      The Treasurer shall provide, upon request, a monthly expenditure report to the Fire Chief, Ambulance Captain, Hall Chairman and any other officer in regards to their particular duties of the corporation.

 

 

ARTICLE 7 – DUTIES OF THE ASSISTANT TREASURER

 

SECTION 1.      It shall be the duty of the Assistant Treasurer to render the Treasurer such assistance as may require and in the absence of the Treasurer to discharge all the duties of that office.

SECTION 2.      The Assistant Treasurer shall be responsible for overseeing the distribution and return of the annual EMS and FIRE fund drives. 

 

SECTION 3.      The Assistant Treasurer shall be responsible for overseeing monies involved with all fund raising events.  He/She shall work in conjunction with the event chairman in maintaining an income/expense account of each event.   He/She shall report this income/expense report at the company meeting following the termination of each event.

 

 

ARTICLE 8 – DUTIES OF THE FINANCIAL SECRETARY

 

SECTION 1.      The Financial Secretary shall keep a roll of all members of the Corporation. He/she shall keep a list of the Honorary Lifetime, Lifetime, Associate, and Active members with the dates of their applications acceptance, resignations, suspensions, and offices held while member of the corporation.  He/She shall keep record of all persons holding Member Emeritus status.

 

SECTION 2.      The Financial Secretary shall keep a record of all deceased members.

 

SECTION 3.      All monies or receipts of deposits shall be rendered to the Treasurer.

 

SECTION 4.      A monthly and an annual report shall be prepared and presented at the next regular meeting of the corporation.  A written copy of the reports shall be submitted to the Recording Secretary.

 

SECTION 5.      The Financial Secretary shall be responsible for collection of all dues.

 

 

ARTICLE 9 – DUTIES OF THE BINGO CHAIRMAN

 

SECTION 1.      The Bingo Chairman shall have control of the corporation’s bingo equipment, it’s maintenance, and emergency repairs at all times.  He/she shall immediately after his/her election appoint as many team captains as he/she deems necessary to carry on the functions of bingo.  Team captains shall be subject to his/her orders at all bingo functions conducted by the Harrington Fire Company, Inc.

 

SECTION 2.      The Bingo Chairman shall be responsible for the action of his/her team captains and see that they attend to the duty to which he/she has assigned them.

 

SECTION 3.      The Bingo Chairman shall have the power to suspend any member from bingo functions, but shall state his/her reasons in writing to the Board of Directors at the next meeting following such action.

 

SECTION 4.      The Bingo Chairman shall make to the Board of Directors such recommendations for changes, repairs or alterations to the bingo equipment as shall seem to his/her advisable.

 

ARTICLE 10 – BINGO FINANCIAL SECRETARY

 

SECTION 1.      The Bingo Financial Secretary shall keep in a book provided for that purpose an account of all monies received by him/her.  He/she shall deposit all funds in the General Fund in banks approved by the corporation.

 

SECTION 2.      The Bingo Financial Secretary shall be prepared to submit his/her accounts for inspection at any time upon demand of the corporation, the Board of Directors or the President.

 

SECTION 3.      The Bingo Financial Secretary shall submit a monthly and an annual report at the next regular meeting of the corporation. A written copy of the reports shall be submitted to the Recording Secretary.

 

 

ARTICLE 11 – DUTIES OF THE HALL CHAIRMAN

 

SECTION 1.      It shall be the duties of the Hall Chairman to maintain record of hall rentals and correspond with renters in regards to the contract as well as rules in renting the hall.

 

SECTION 2.      The Hall Chairman is responsible in seeing that the hall is set up for hall rentals when the Harrington Fire Company, Inc. is responsible for set up. He/she is also responsible for preparing an itemized list of charges for each function to be given to the renter.

 

SECTION 3.      The Hall Chairman shall work in conjunction with the Ladies Auxiliary as well as the Director in Charge for hall functions when necessary.

 

SECTION 4.      The Hall Chairman shall keep records of hall rental income and turn over to the Treasurer monies or receipts of deposits. He/she shall deposit all funds in banks approved by the corporation.

 

SECTION 5.      The Hall Chairman shall prepare and submit a monthly and annual report at the next regular meeting of the corporation and provide a written copy of the reports to the Recording Secretary.

 

 

ARTICLE 12 – DUTIES OF THE CHAPLAIN

 

SECTION 1.      The Chaplain shall be available to any member in times of spiritual need or emotional need.  He/she shall be familiar with programs and services available in the community available to members as well as the community.

 

 

 

 

 

ARTICLE 13 – DUTIES OF THE SERGEANT AT ARMS

 

SECTION 1.      The Sergeant At Arms shall be responsible to the President to assist in maintaining order and to carry out other assignments as deemed necessary by the President at any meeting of the corporation.

 

 

ARTICLE 14 – DUTIES OF THE PARLIAMENTARIAN

 

SECTION 1.      The Parliamentarian shall be responsible to the President to settle any parliamentary procedure conflicts, which may arise at any meeting of the corporation.

 

 

ARTICLE 15 – DUTIES OF THE FIRE CHIEF

 

SECTION 1.      The Fire Chief shall be in control of the operation of the corporation’s fire and rescue apparatus.

 

SECTION 2.      The Fire Chief shall be in charge of and responsible for the actions of his/her subordinates for the duration of all fire and rescue related activities.

 

SECTION 3.      The Fire Chief shall immediately after his/her election appoint a Deputy and Two (2) Assistants, up to Six (6) Fire Police, Safety Officer, Training Officer, Public Information Officer, A Chief Engineer, Two (2) Assistant Engineers, and up to Four (4) Captains.

 

SECTION 4.      The Fire Chief shall submit a list of qualified apparatus drivers and firefighters, which shall be posted in the firehouse.

 

SECTION 5.      The Fire Chief shall at each regular meeting submit a written and/or verbal report as to the status of the apparatus and the activity of the Fire Chief.

 

SECTION 6.      The Fire Chief shall post a Standard Operating Procedure or Guideline to be followed during fire and rescue related activities.

 

 

ARTICLE 16 – DUTIES OF THE DEPUTY AND ASSISTANT CHIEFS

 

SECTION 1.      It shall be the duties of the Deputy and Assistant Chiefs to render the Fire Chief such assistance as may require and in the absence of the Fire Chief discharge all the duties of the Fire Chief in order of their rank.

 

 

 

 

 

 

ARTICLE 17 – DUTIES OF THE PAST CHIEF

 

SECTION 1.      It shall be the duty of the Past Chief to aid the Fire Chief in the discharge of his/her duties, and in the absence of all Fire Officers at the time of an alarm shall take command of the company until the arrival of a Line Officer.  The Past Chief shall hold this position until retirement from active membership with no limit on the number of members holding this position at one time.

 

 

ARTICLE 18 – DUTIES OF THE TRAINING OFFICER

 

SECTION 1.      It shall be the duty of the Training Officer to maintain accurate training records and retain a copy of certificates of all members

 

SECTION 2.      It shall be the duty of the Training Officer to schedule training for the members according to guidelines specified by the Chief and in accordance with all safety standards.

 

 

ARTICLE 19 – DUTIES OF THE SAFETY OFFICER

 

SECTION 1.      It shall be the duty of the Safety Officer to monitor safety at all fire and rescue related activities.

 

SECTION 2.      The Safety Officer in concert with the officer in charge of any scene will have the authority to order any operation to cease when it is clear that the risks involved are too great.

 

SECTION 3.      The officer in charge shall appoint a qualified member to act in the capacity of the Safety Officer in the absence of the Safety Officer.

 

 

ARTICLE 20 – DUTIES OF THE PUBLIC INFORMATION OFFICER

 

SECTION 1.      It shall be the duties of the Public Information Officer in conjunction with the officer in charge to provide information of an incident to the media and/or anyone directly involved with an incident.

 

 

ARTICLE 21 – DUTIES OF THE CHIEF ENGINEER

 

SECTION 1.      It shall be the responsibility of the Chief Engineer under the direction of the Fire Chief or Ambulance Captain to ensure that all apparatus is operational and maintained to the highest standards.

 

SECTION 2.      The Chief Engineer shall have the authority to make whatever emergency repairs necessary for the continued safe operation of the company’s apparatus.

SECTION 3.      The Chief Engineer shall make recommendations to the Board of Directors in concert with the Fire Chief and/or Ambulance Captain of non-emergency repairs and modifications to the apparatus.

 

 

ARTICLE 22 – DUTIES OF THE ASSISTANT ENGINEERS

 

SECTION 1.      It shall be the duties of the Assistant Engineers to render the Chief Engineer such assistance as he/she may require and in the absence of the Chief Engineer all the duties of the Chief Engineer.

 

 

ARTICLE 23 – DUTIES OF THE FIRE POLICE

 

SECTION 1.      It shall be the duties of the Fire Police under the direction of the fire officer in charge to direct and maintain control of traffic in route to and while at the scene of all fire and rescue related activities according to the laws of the State of Delaware.

 

 

ARTICLE 24 – DUTIES OF THE CAPTAINS

 

SECTION 1.      It shall be the duty of the Captains to carry out the assignments of the Fire Chief.

 

SECTION 2.      It shall be the duty of the Captains in order of rank to assume command of the company in the absence of the Fire Chiefs.

 

 

ARTICLE 25 – DUTIES OF THE FIRE RECORDER

 

SECTION 1.      It shall be the duty of the Fire Recorder to keep records of all fire, rescue, service and related training calls and is compliant with State and Federal mandates with reporting incidents.

 

SECTION 2.      The Fire Recorder shall submit a monthly and an annual report of information required by the corporation at the next regular meeting.  A written copy of the reports shall be submitted to the Recording Secretary.  A report form template will be attached as Appendix B.  Any change in the form shall only take majority vote of the Board of Directors.

 

SECTION 3.      The Fire Recorder shall post in the firehouse a monthly and year to date attendance report of members for Alarms, Training and Service calls.

 

 

 

 

 

ARTICLE 26 – DUTIES OF THE AMBULANCE CAPTAIN

 

SECTION 1.      It shall be the duty of the Ambulance Captain to be in control of the operations of the corporation’s ambulance apparatus at all times.

 

SECTION 2.      The Ambulance Captain shall be in charge of and responsible for the actions of his/her subordinates for the duration of all ambulance functions.

 

SECTION 3.      The Ambulance Captain shall immediately after his/her election appoint up to three Lieutenants, a Training Officer, Supply Officer, an Infection Control Officer, and a Privacy Officer.

 

SECTION 4.      The Ambulance Captain shall submit a list of certified Emergency Medical Technicians and qualified drivers, which shall be posted in the firehouse.

 

SECTION 5.      The Ambulance Captain shall at each regular meeting submit a written and/or verbal report as to the status of the ambulance operations, and activity of the Ambulance Captain.

 

SECTION 6.      The Ambulance Captain shall post a Standard Operating Procedure or Guideline to be followed during ambulance functions.

 

 

ARTICLE 27 – DUTIES OF THE AMBULANCE LIEUTENANTS

 

SECTION 1.      It shall be the duties of the Ambulance Lieutenants to render the Ambulance Captain such assistance as may require and in the absence of the Ambulance Captain discharge all the duties of the Ambulance Captain in order of their rank.

 

 

ARTICLE 28 – DUTIES OF THE AMBULANCE FINANCIAL SECRETARY

 

SECTION 1.      The Ambulance Financial Secretary shall keep records of ambulance income and turn over to the Treasurer monies or receipts of deposits. He/she shall deposit all funds in banks approved by the corporation.

 

SECTION 2.      The Ambulance Financial Secretary shall make a monthly and an annual report of information required by the corporation at the next regular meeting. A written copy of the reports shall be submitted to the Recording Secretary.  A report form template will be attached as Appendix C.  Any change in the form shall only take majority vote of the Board of Directors. 

 

SECTION 3.      The Ambulance Financial Secretary shall be compliant with State and Federal mandates with reporting ambulance incidents.

 

SECTION 4.      The Ambulance Financial Secretary shall be prepared to submit his/her account for inspection at any time upon the demand of the corporation, the Chairman of the Board, The President, or the Ambulance Captain.

 

SECTION 5.      The Ambulance Financial Secretary shall post in the firehouse a monthly and year to date attendance report of members for ambulance functions.

 

 

ARTICLE 29 – DUTIES OF THE AMBULANCE TRAINING OFFICER

 

SECTION 1.      It shall be the responsibility of the Ambulance Training Officer to keep ambulance personnel aware of upcoming training classes.  It is up to each individual member to maintain certifications.

 

SECTION 2.      The Ambulance Training Officer shall maintain training records and current copy of certifications of all ambulance personnel.

 

 

ARTICLE 30 – DUTIES OF THE AMBULANCE SUPPLY OFFICER

 

SECTION 1.      It shall be the responsibility of the Ambulance Supply Officer to maintain equipment and supplies so that the ambulances will be ready at all times.

 

SECTION 2.      He/She shall submit a list of required equipment to the Ambulance Captain for his/her approval prior to purchasing.

 

 

ARTICLE 31 – DUTIES OF THE INFECTION CONTROL OFFICER

 

SECTION 1.      It shall be the responsibility of the Infection Control Officer to make the appropriate notifications and contacts in the event of an exposure. 

 

SECTION 2.      The Infection Control Officer shall make known to all members the definition of an exposure and the procedure if an exposure occurs.

 

 

ARTICLE 32 – DUTIES OF THE PRIVACY OFFICER

 

SECTION 1.  It shall be the responsibility of the Privacy Officer to be sure that the corporation is compliant with Federal mandates concerning patient information confidentiality issues. 

 

SECTION 2.      The Privacy Officer shall develop a policy to educate members of the corporation and procedures to follow in the event of privacy issues arise.

 

 

 

ARTICLE 33 – DUTIES OF THE SUPERVISOR OF PAID EMPLOYEES

 

SECTION 1.      It shall be the responsibility of the Supervisor of Paid Employees to provide direct management of the paid employees.

 

SECTION 2.      The Supervisor shall define the duties of the paid employees with direction from the Board of Directors, and input from the Fire Chief, Ambulance Captain, and the President.

 

SECTION 3.      The Supervisor shall be responsible for maintaining employee records, quarterly performance reviews, and any necessary documentation, including paycheck, insurance, plus tax and FICA reports.  The Supervisor shall report all hours worked of part time employees to a designated certified accountant.

 

SECTION 4.      The Supervisor shall be the first level in the settlement of questions, disputes or discipline concerning the paid employees.  Appeals shall be made to the Board of Directors.

 

SECTION 5.      The Supervisor of Paid Employees cannot be a member of the Board of Directors.

 

 

ARTICLE 34 – MEMBERSHIP

 

SECTION 1.      Active Membership – Members 18 years of age and over shall be eligible for active membership provided they have acquired the minimum number of points required by the points system by December 31st of the previous year and have completed the requirements of Probationary Membership.  Active members will be assessed no dues and will be eligible to vote and hold office provided that they attend 6 of the preceding 12 regular meetings. 

 

SECTION 2.      Associate Membership – Members 18 years of age and older shall be eligible for Associate Membership. Associate Members must have completed requirements of Probationary Membership and after completing those requirements have been unable to meet the minimum number of points required by the point system.  Dues for Associate Membership shall be $25.00 annually and these members may not vote or hold office.  Failure to pay annual dues will result in removal as a member.

 

SECTION 3.      Lifetime Membership – Members reaching the age of 65 whether Active or Associate and completed the requirements of Probationary Membership shall be eligible for Lifetime Membership.  Lifetime Members shall be issued a Lifetime Membership card and pay no dues.  Lifetime Members may vote and hold office provided that they have attended 6 of the 12 preceding regular meetings and are not changing from Associate membership.

 

 

 

 

SECTION 4.      Honorary Lifetime Membership – Members attaining 20 years of active service shall be eligible for Honorary Lifetime Membership.  An Honorary Lifetime Member shall be issued an Honorary Lifetime Member card and pay no dues.  Honorary Lifetime Members have permanent voting rights, however to hold office they must have attended 6 of the preceding 12 regular meetings.

 

SECTION 5.      Junior Membership – Members between the ages of 15 and up to their 18th birthday shall be eligible for Junior Membership provided that they have the consent of their parents or guardians.  Junior Members may not vote or hold office.  Upon turning 18 years of age, Junior Members need not fill another application or be investigated for regular membership to be voted on. Junior Members pay no dues and fall under the exclusive jurisdiction of the Fire Chief.  If a Junior Member has not been a Junior Member for at least 12 months prior to turning 18 years of age, that member is considered a Probationary Member and falls under the requirements of Probationary Membership.

 

SECTION 6.      Ladies Auxiliary Membership – Members of the Ladies Auxiliary are members of the corporation for insurance benefits only, however, shall be governed by their own Constitution and Bylaws.

 

SECTION 7.      Probationary Membership – All new elected members shall be Probationary Members for up to 18 months.  At the end of 12 months, the Board of Directors may consider the Probationary Member for Active or Lifetime Membership.  A Majority vote by the Board of Directors shall be required to change a Probationary Member’s membership type.  Failure to receive a majority vote shall result in removal from membership. The Board of Directors will judge Probationary Members on the reports provided by the Vice President concerning the Probationary Member and by their adherence to the corporation’s Bylaws, House Rules (Appendix D).  A Probationary Member must acquire the minimum number of points required by the point system to be eligible for Active or Lifetime Membership.  Probationary members failing to receive the number of points, required by the point system, within 18 months may be removed as members.  Probationary Members may not vote or hold office.  Dues for Probationary members shall be $25.00 with the exception of those who are Junior Members.  Probationary members are required to attend an orientation meeting to describe expectations and requirements of them being a member.

 

SECTION 8.      Member Emeritus – Person(s) who the corporation feels has been an influence on or been of great benefit to the corporation.

 

SECTION 9.      Members that become inactive, other than military, educational, disability reasons or expulsion from the corporation, and wish to return as a member shall pay back dues for all years inactive and become Probationary Members.  These members shall be voted on to return to the corporation, but may not be reinstated until payment of past dues is made.

 

SECTION 10.    Members that are active duty military shall retain their membership type for the duration the member is inactive due to military duty. 

 

 

ARTICLE 35 – ELECTION OF MEMBERS

 

SECTION 1.      Applicants for membership shall submit a completed application packet to be presented at a regular meeting.

 

SECTION 2.      Once presented to the corporation, the complete application packet shall be submitted to the Board of Directors Personnel Committee for investigation and recommendation.

 

SECTION 3.      After receiving a favorable vote by the Board of Directors the application will be submitted to the corporation at a regular meeting for balloting. An application must receive a majority (51%) vote to be accepted.

 

SECTION 4.      An application that does not receive a favorable vote may not reapply for a period of 6 months.

 

 

ARTICLE 36 – ELECTION OF OFFICERS

 

SECTION 1.      Nominations shall take place at the regular meeting in October and November each year.  Nominations shall be made by, but not limited to the Nomination Committee.

 

SECTION 2.      The President shall appoint 2 tellers and a judge.  Officers shall be elected by obtaining a majority of the votes cast.  Elections shall take place at the regular December meeting.

 

SECTION 3.      Installation of Officers shall take place at the January meeting each year.

 

SECTION 4.      Officers without elected replacements shall hold their office until a replacement is installed.

 

 

ARTICLE 37 – VOTING

 

SECTION 1.      All members of the corporation have the right to vote as long as they have attended 6 of the preceding 12 meetings, with the exception of Probationary and Junior Members whom have no voting privileges.  Honorary Lifetime Members are also exempt from this requirement due to these members having permanent voting privileges.

 

SECTION 2.      The corporation shall vote for elected officers by use of a paper ballot listing the offices and nominated members. 

 

 

 

 

 

SECTION 3.      Absentee ballots for election of officers are permitted.  Members wishing to utilize the absentee ballot must submit a written request to the President prior to the December regular meeting.  A completed sealed ballot must be turned into the Judge appointed by the president prior to the December regular meeting.  Absentee ballots for any other voting purposes are prohibited.

 

 

ARTICLE 38 – DISCIPLINE

 

SECTION 1.      All members can be disciplined for actions inconsistent with the SOP, disobedience of rules and regulations, unsafe actions, and/or actions unbecoming of a member when representing the corporation.   

 

SECTION 2.      The President, Chief and/or Ambulance Captain have the authority to discipline any member for up to 30 days for actions described in Section 1 without Board of Directors approval, however the Board of Directors must be notified of disciplinary action at the next Board of Directors meeting.  Any disciplinary action lasting more than 30 days must be justified and presented to the Board of Directors before disciplinary action exceeds 30 days. 

 

SECTION 3.      Disciplinary action shall consist of verbal or written warning, assigned duty(s), suspension of specified time, or expulsion from the company.  If expulsion is considered as course of action then Article 39 must be followed.

 

SECTION 4.      The member shall be notified in writing the type of disciplinary action and reason for such action prior to action taking effect.  If the severity of the offense warrants differently the President, Chief and/or Ambulance Captain may initiate disciplinary action immediately, however the member must still receive written notification of reason for disciplinary action.

 

SECTION 5.      Members have the right to appeal the disciplinary action by submitting a written request for appeal, within 3 days of being notified of disciplinary action.  The appeal request shall be turned into the Officer(s) issuing the disciplinary action within the 3-day time period.    

 

SECTION 6.      The Board of Directors shall schedule an appeal hearing within 10 days if requested and the decision of the Board is final.

 

 

ARTICLE 39 – REMOVAL OF MEMBERS

 

SECTION 1.      No member shall be suspended or expelled without just cause and without knowledge of the reason.

 

 

 

 

SECTION 2.      No member shall be expelled from the corporation unless charges in writing are made to the Board of Directors described in Article 38 Section 1 and signed by 3 members. The only exceptions are circumstances described in Section 3 and 4 of this Article.  The Board of Directors shall investigate all charges and make recommendations to the corporation.  A motion to expel requires 2/3 majority of the company to pass.

 

SECTION 3.      Failure to meet requirements of Probationary Membership as stated in Article 34 Section 7 shall result in removal of Probationary Members from the corporation.

 

SECTION 4.      Associate Members who fail to pay annual dues specified in Article 34 Section 2 shall result in removal of Associate Members from the corporation.

 

SECTION 5.      A member that has been expelled from the corporation must return all equipment or materials issued by the Harrington Fire Company and may not reapply for membership for 1 year.

                          

 

ARTICLE 40 – REMOVAL OF AN OFFICER

 

SECTION 1.      Any officer may be removed from office for nonfeasance, malfeasance or misfeasance in office.

 

SECTION 2.      No officer may be removed from office without charges filed, in writing and signed by 3 members, with the Board of Directors.  After investigating, the investigation committee shall make recommendations to the corporation.  A motion to discharge an officer must pass by a 2/3 majority.

 

SECTION 3.      If an officer leaves office for any reason, nomination and election shall occur at the meeting so stated.

 

 

ARTICLE 41 – FUNDS OF THE CORPORATION

 

SECTION 1.      Any member of the corporation found guilty of misappropriating the funds of the corporation, County, or State Firemen’s Association shall, after being expelled according to Article 39, never again become a member of the corporation.

 

 

ARTICLE 42 – COMPANY ISSUED MATERIAL

 

SECTION 1.      Members may be issued or purchase items containing the company name.  It is expected that members display this material with respect. 

 

SECTION 2.      After a member has obtained 6 months of membership they may be issued a key to the building as well as a company license plate for the member’s personal vehicle.

 

SECTION 3.      If any garment or item needs to be discarded or destroyed the Harrington Fire Company name must be removed before that garment or item is discarded or destroyed.

 

SECTION 4.      Upon a member leaving the fire company or becoming inactive, other than military reasons or Associate membership, all items issued by or with consent of the Harrington Fire Company must be returned.

 

SECTION 5.      Members must sign for issued materials upon receipt.  It is understood that legal action could occur if issued materials are not returned to the fire company upon leaving or becoming inactive.

 

 

ARTICLE 43 – DEATH OF A MEMBER

 

SECTION 1.      Upon the death of a member, the company shall attend the funeral in body if requested by the family.  The firehouse shall be appropriately draped and the corporation flag flown at half-mast until the day following the funeral.

 

SECTION 2.      An In-the-Line of Duty death procedure shall be developed and maintained by the corporation in case of the unfortunate event of an In-the-Line of Duty death.

 

 

ARTICLE 44 – POINTS SYSTEM

 

SECTION 1.      The point system shall be used by the corporation to determine membership types and pension fund requirements.  The minimum required points shall be determined by the Board of Directors.

 

SECTION 2.      It is the responsibility of the officers and chairpersons through communication with the President to submit membership activity lists for point credit to the Assistant Recording Secretary on a monthly basis.

 

SECTION 3.      The Board of Directors shall oversee the points system.  They shall consider special circumstances by members when setting memberships based on the points system.

 

SECTION 4.      An itemized point list, Appendix A, will be posted at the firehouse.  A change in amount, addition or deletion shall take the majority vote of the Board of Directors, however any changes to the point system will only take effect January of the following year change was approved.

 

 

ARTICLE 45 – PENSION PROGRAM

 

SECTION 1.      Any active member is eligible to be in the pension program.  Pension information shall be submitted to and maintained by the Pension Officer.

 

SECTION 2.      Members must pay the required amount to remain in the pension program.  Failure to pay the required amount by January 31st of the current year will eliminate the member for the pension that year.

 

SECTION 3.      Members attending the minimum number of fund raising functions and or other requirements set by the Board of Directors, in the previous year will have the full pension amount paid by the corporation the current year.

 

 

ARTICLE 46 – CHANGES TO THE BYLAWS

 

SECTION 1.      No Article or Section of the Bylaws of the Harrington Fire Company, Inc. may be changed unless such change has passed two readings at two separate corporate meetings.  The proposed changes must pass the second reading by a 2/3 majority to be accepted.  The meetings may be regular or special and a special meeting may be called specifically for reading of the proposed change.

 

SECTION 2.      Any Appendices to the Bylaws of the Harrington Fire Company, Inc. will only take the majority vote of the Board of Directors to be changed. 

 

 


 

APPENDIX

 

 APPENDIX A

 

POINTS SYSTEM

 

Points will be given in the following amounts:

 

               Fire Alarms ………………………………………..            2

                           Ambulance Alarms ………………………………..             2

               Responses to Ambulance Alarms …………………              1

               Ambulance Duty/Night Crews ……………………               2

               Fire/Ambulance Drills/Training …………………..                2

               Fire/Ambulance Stand by or Service Calls ………..               2

               Required Training:

                        Basic Firefighting Skills ……………………..              25

                        Structural Firefighting Skills …………………              25

                        Hazardous Materials Response Skills ………..             25

                        CPR/AED Certification ………………………            5

                        First Responder Certification …………………            25

                        NREMT-B Certification ………………………          50

               Re-certification Training:

                        CPR/AED Re-certification ……………………           5

                        NREMT-B Re-certification …………………...           10

                        Continuing Education Classes ………………...            5

               Other Fire School Training (Per Day) ………………            5

               Scheduled Work Details …………………………….          5

               Meetings *  ………………………………………….         5

               Parades ………………………………………………        5

               Elected Office ……………………………………….          25

               Appointed Office ……………………………………          20

               County or State Elected Office ……………………...           25

               Fund Raising Functions ……………………………..           5

               Fund Raising Team Leader …………………………           20

               Miscellaneous ** .…………………………………..           1         

 

* Meetings include regular, special, and committee meetings, plus county and state association meetings.

 

** Miscellaneous points may be awarded by the Fire Chief, Ambulance Captain, or President for special work details.

 

 

The minimum number of points required for the point system is 100.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

APPENDIX B

 

Monthly Fire and Service Report

 

 

 

 

 

 

 

 

 

 

 


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

APPENDIX C

 

Ambulance Monthly Report

 

 

 

 

 

 

 

 

 


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

APPENDIX D

 

House Rules

TopBar
BYLAWS

 

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